Invoices with Paperspell
Paperspell helps you capture invoices from paper, email, and messengers into one organised space, keep them searchable, link them to clients or projects, and stay on top of due dates and payments. You scan or import a PDF, the app runs OCR, extracts key details (supplier, amount, dates, invoice number), and lets you tag and group invoices by client, period, or cost centre. This turns month-end closing, tax filing, and handover to accountants into a predictable process instead of hunting for PDFs across chats, folders, and inboxes.
Where it helps most
- SMBs that receive invoices from multiple channels: post, email, messengers, and customer portals.
- Teams that need one place for invoices tied to projects, clients, or contracts instead of scattered PDFs.
- Month-end closing and tax preparation, when all receipts and invoices must be grouped by period.
- Service businesses that often need quick proof of purchase, warranty, or past work for disputes and audits.
Pro tips
- Use a dedicated Invoices Space and tags like “client / month / year” to keep filtering simple.
- Scan paper invoices in batch mode after each shift or delivery run to avoid end-of-month backlog.
- Add the invoice number and key dates into the title so they are easy to search later.
- Share a read-only Space with your accountant so they can self-serve documents instead of asking by email.
How it works
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Scan or import
Capture documents with your phone camera or import PDFs and images. Paperspell auto-crops and cleans up scans.
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Understand & summarize
Get AI summaries in plain language, highlighted action items, and expiration dates surfaced automatically.
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Find anything fast
Search across all your documents. Filters by tags, dates, and spaces help you get to the right page in seconds.
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Never miss a deadline
Gentle reminders for renewals, payments, and submissions keep you on track without the stress.
